The Town Clerk's term: 1/1/2020-12/31/2021
The Office of Town Clerk involves a great variety of duties and
responsibilities. When you think "Town Clerk," you may think about
paying your taxes or licensing your dog. Or perhaps you attend the Town
Board meetings and see the Clerk sitting with the Board. However, the
Clerk's duties are diverse.
The Town Clerk has custody of all the
records, books, and papers of the Town and is the Filing Officer for
the Town. The Town Clerk is designated by State Law as the Town Records
Management Officer. As such, the Town Clerk coordinates the Town's
records management program.
The Town Clerk must attend all
meetings of the Town Board, act as clerk thereof, and keep a complete
and accurate record of the proceedings of each meeting. Minutes from
any meeting are available for inspection once they are accepted by the
Board at the following meeting. These remain permanent records of the
The Town Clerk must keep an "Ordinance Book" and enter a
copy of each ordinance of the Town immediately after the adoption by the
Town Board. Likewise, the Town Clerk must keep a record of all local
laws filed in their office in a separate book(s) which shall be indexed.
The Town Clerk also performs marriage ceremonies.
Clerk also must maintain a sign board at the entrance to the office for
the posting of legal notices of the Town, pick up and distribute the
mail, and do the daily banking and handle all FOIL requests.
The Clerk is responsible for notifying the proper County and
State offices of vacancies, elections, appointments and resignations
with the exception of election inspectors. Further detailed information
can be found in the "Office of the Town Clerk" Manual provided by the
Association of Towns and available for inspection in the Town Clerk's
Office. This includes dates and deadlines for the various scenerios.
January through May it is the responsibility of the Town Clerk to
collect Town and County taxes. Taxes can be paid in the first month
without interest, and thereafter at one percent per month. This tax is
comprised of three parts, Town, County and Fire District.
Town Clerk issues and/or collects fees for permits, licenses and
certificates. Included are Marriage Licenses, Dog Licenses, Building
Permits, Death Certificates, Birth Certificates, Burial Permits (this
does not represent a total listing ), and information on all are reported
to the Town Supervisor.
The Town Clerk Connie Dence is a Notary Public.