Local Law #1 of 2003
LARGE GATHERINGS LAW
SECTION 1.0 PURPOSE
This local law addresses the regulation and licensing of public meetings or gatherings of
750 or more people at any given time and at any given site. The intent of this law is to
help ensure the safety and health of both those attending and those who live in the
vicinity and to minimize adverse environmental impacts.
This law addresses the following areas:
- Sanitation and Sanitary facilities
- Water supply
- Food service
- Garbage and Refuse collection and disposal
- Hospital, Medical, Nursing, and Ambulance services
- Policing and Traffic control
- Parking facilities and control
- Communications and Power systems
SECTION 2.0 DEFINITIONS
Site - The area used for the event.
SECTION 3.0 PROCEDURE
Written application for a permit for meetings or gatherings shall be made to the Town
Clerk. Two copies of the application and supporting papers must be submitted 60 or more
days prior to the first day of the event. The Town Code Enforcement Officer will review
the permit application and make recommendations to the Town Board to grant or deny a
permit within 30 days of the receipt of the application by written response to the
SECTION 4.0 APPLICATION CONTENTS
The application for a permit shall be made on a form/s prescribed by the Code
Enforcement Officer as approved by the Town Board and contain the following
4.1 The name, residence, mailing address, telephone number, and E Mail address of the
applicant if applicable and of other persons involved in organizing the event.
4.2 The location of the event, a description of the property where the event is proposed,
and the name, address, telephone number of owner/s if different than the applicant.
4.3 Schedule for the event ( date/s and hours ).
4.4 The program and plans for the event with emphasis' on the following:
- 4.4.1 Written notification to the local fire authority having jurisdiction over the
area stating plans for the event. No storage of flammable or volatile liquids or
materials on or adjacent to the site unless the local fire authority is made aware of
- 4.4.2 Written notification to local police authorities having jurisdiction over the
area stating details of the plans for the event.
- 4.4.3 Written notification to a local ambulance service stating plans for the event.
- 4.4.4 Written agreement from the owner or lessee of the property authorizing the
event on the property.
- 4.4.5 A copy of the policy purchased to provide public liability and property
damage insurance. The policy shall provide both personal injury and property
damage and be written on an "occurrence" basis in an amount of at least
$1,000,000 for each occurrence and an aggregate amount of at least $5,000,000
and shall bear an endorsement preventing cancellation, by the named insured, or
the insurance carrier, without first furnishing the Code Enforcement Officer with
10 days written notification by certified or registered mail, Return Receipt
- 4.4.6 A permit, if required, from the Tioga County Health Dept. helping ensure
the safety of the food supply and the adequacy of health care services.
- 4.4.7 A written notification sent to adjacent residential sites within 500 feet
describing the event and the schedule for the event. This shall be done at the time
of the permit application approval.
- 4.4.8 Parking facilities must be off public roadways with a minimum of 1 acre per
100 cars or 30 buses.
- 4.4.9 A site plan for the area to be used including natural features and facilities
provided to accommodate the participants.
- 4.4.10 Adequate signs to locate all facilities and roadways.
- 4.4.11 Emergency situation details for:
- 184.108.40.206 Medical supplies, facilities and personnel
- 220.127.116.11 Evacuation
- 18.104.22.168 Emergency access roads
- 4.4.12 The location of toilet/s, hand washing facilities and potable water supplies.
A minimum of one toilet and hand washing facility per 300 persons will be
- 4.4.13 A network of roads on the site sufficient for service and emergency
vehicles and permitting an adequate flow of traffic.
- 4.4.14 Transportation arrangements from noncontiguous parking facilities.
- 4.4.15 The maximum number of people permitted at any point in time. The site
shall provide a minimum of 50 Sq. Ft. for each person. An additional 400 Sq. Ft.
will be provided for every two persons that will be camping and parking
- 4.4.16 A means of limiting attendance to the maximum stated in the permit.
- 4.4.17 Completion of all construction and installation of services and facilities at
least 24 hours before the start of the event.
- 4.4.18 Control measures, if required, for insects and noxious plants must be
completed 48 hours before the event.
- 4.4.19 Security enforcement must be provided to prevent the unlawful use of
alcohol and other drugs, and to provide crowd and parking control. All security
personnel whether designated as guards or otherwise, shall have training and/or
experience in crowd control and emergency medical procedures.
- 4.4.20 Adequate provisions for the collection, storage, and disposal of refuse must
be made. Clean up after the event must be completed within 48 hours.
- 4.4.21 The noise level at the perimeter of the site shall not exceed 70 dBA during
the day and 50 dBA from 11 PM thru 7 AM.
- 4.4.22 Adequate lighting must be provided after sunset and shall not be directed
SECTION 5.0 WAIVER
The Town Board may for good cause shown waive one or more of the provisions of this
local law provided that it can be reasonably anticipated that the health and safety of the
persons attending or the general public will not be endangered by such a waiver. A
waiver of any provision of this local law must be applied for in writing and reasons stated
why the health and safety of the persons attending and the public will not be endangered.
The Code Enforcement Officer shall note in writing on the permit any provisions of this
local law that are being granted a waiver and set forth ~ny conditions attached to such
SECTION 6.0 DENIAL OF PERMIT
A permit shall not be granted if any of the items set forth in said application are
determined by the Town Board to be insufficient to properly safeguard the safety, health,
welfare and well being of persons or property or do not comply with any of the
requirements of this local law or any applicable local, State or Federal laws, ordinances,
regulations, rules or orders. After issuance of the permit, the permit can be revoked at any
time that it is determined that the conditions of the permit are not being followed.
SECTION 7.0 PERMIT APPLICATION FEE
The Candor Town Board will establish the permit fee. The Town Clerk or the Code
Enforcement Officer can be contacted for the amount along with the form/s necessary for
the permit application. For events that are repeated on a regular basis, an annual renewal
permit is required.
SECTION 8.0 PUBLIC HEARING
The Town Board may hold a public hearing before issuing the permit if it deems that
there is sufficient reason for obtaining input from the public.
SECTION 9.0 ENFORCEMENT AND PENALTIES
Violators of this local law shall be guilty of a Class A misdemeanor and subject to a fine
of not more than $1,000 or imprisonment not to exceed one year or to both such fine and
SECTION 10.0 SEPARABILITY
If any clause, sentence, paragraph, section or part of this local law shall be adjudged by
any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair
or invalidate the remainder thereof, but shall be confined in its operation to the clause,
sentence, paragraph, section or part thereof directly involved in the controversy in which
such judgment shall have been rendered.
SECTION 11.0 EFFECTIVE DATE
This local law shall become effective immediately after filing in the office of the
Secretary of State, New York.